Content aggregation: tools & guidelines


Aggregation tools:

Documentation about MINT:


AthenaPlus documentation 2013-2015

  • 7 October 2013. Regine Stein, Introduction to Lido (PDF, 3361 kb)
  • AthenaPlus - LIDO mapping worksheet, v1-2013-10-04 (PDF, 176 kb)
  • Core Elements for the Delivery of Metadata to Europeana v1-2013-10-04: Athena Plus mandatory and recommended elements (PDF, 97 kb)
  • D3.2 "Description of the LIDO to EDM mapping" (PDF, 754 kb)
  • D2.2 "Survey and description of existing mapping models to LIDO" (PDF, 1116 kb)

Europeana Data Exchange Agreement (DEA)

The DEA structures the relationship between Europeana and its data providers. It establishes two main rules relating to the intellectual property rights (IPR) in the metadata and content delivered to Europeana:

  1. All metadata submitted to Europeana will be published as open data under the terms of the Creative Commons Zero Public Domain Dedication (CC0).
  2. Each digital object (which includes the associated preview) that is available via Europeana needs to carry a rights statement that describes its copyright status. If an object is in the public domain, it must be labelled as being in the public domain. [Europeana Pro website]

Don’t forget! You have to subscribe the Data Exchange Agreement before publishing your records:

  1. Download the agreement: Exchange Agreement.pdf
  2. Print two copies
  3. Sign them
  4. Send them by mail to:
    Europeana Foundation

    Koninklijke Bibliotheek
    Prins Willem-Alexanderhof 5
    Postbus 90407
    2509 LK Den Haag
  5. Inform WP2 leaders

Europeana Rights Statements

“Europeana's Data Exchange Agreement requires that data providers apply a rights statement for all digital objects described in their metadata. The rights that apply to the digital object will also apply to the previews used in the Europeana portal. This rights statement is stored in the 'europeana:rights' field of the Europeana Semantic Elements (ESE) and in the 'edm:rights' field of the Europeana Data Model (EDM).


Rights statements are encoded as URLs referring to webpages that contain information about the applicable rights. The webpages inform the user about the terms under which the digital object and the corresponding preview can be used.” [Europeana Pro website]

License examples


1 - The Public Domain Mark (PDM)

2 - Out of copyright - non commercial re-use (OOC-NC)

3 - The Creative Commons CC0 1.0 Universal Public Domain Dedication (CC0)

4 - Creative Commons - Attribution (BY)

5 - Creative Commons - Attribution, ShareAlike (BY-SA)

6 - Creative Commons - Attribution, No Derivatives (BY-ND)

7 - Creative Commons - Attribution, Non-Commercial (BY-NC)

8 - Creative Commons - Attribution, Non-Commercial, ShareAlike (BY-NC-SA)

9 - Creative Commons - Attribution, Non-Commercial, No Derivatives (BY-NC-ND)

10 - Free access - no re-use

11 - Paid access - no re-use

12 - Orphan work

13 - Unknown

What is the difference between the Creative Commons Licenses and the Europeana Rights Reserved statements? And between the Public Domain Mark and the CC0 Public Domain Dedication? Where can I find some examples of objects with those rights statements on Europeana? See the Europeana Pro website.

Europeana Portal Image Policy 

Europeana developed a specific policy to enhance the features of the Europeana portal by improving aspects of the data submitted. This document specifies the standards for the source images that should be provided for the creation of the thumbnails. 

What sort of images should be provided as the source?
Which image format is used for which function in the portal? 

Find the answers to these and many other questions about the Europeana image policy at Portal Image Preview Policy_CL_05-12-14_v2.pdf

Europeana Publishing Guide

The Europeana Publishing Guide outlines the criteria for submission of metadata to Europeana. Europeana will work with the content providers to make sure that the datasets meet the publication criteria. Because good data gives audiences a better experience and a greater connection with the collections.

The acceptance criteria are based on real life examples as well as existing documentation and policies (e.g. EDM mapping guidelines & Europeana Licensing Framework).

To accommodate new developments, all acceptance criteria will be reviewed quarterly and new criteria may be added where necessary. Partners will be notified of any new versions of the Europeana Publishing Guide.

Pay attention just to some statements that are important for the publication of the remaining records:

  • Datasets are prioritised for publication if the edm:rights in the majority of the metadata of the dataset is PDM, CC0, OOC-NC, CC BY, CC BY-SA, CC BY-ND, CC BY-NC, CC BY-NC-SA, CC BY-NC-ND.
  • Datasets are prioritised for publication if the edm:isShownBy in the majority of the metadata of the dataset is a direct link to the digital object.
  • Every metadata record describing a text object (e.g. book, manuscript, letter) must have the language of the document in the metadata (dc:language) (some providers forget this issue!).

Europeana Publishing Framework

Europeana is evolving. Technology is ever improving. The future Europeana offers the inspired, creative or entrepreneurial the ability to take what our data partners provide and use it. For innovation. For education. For research. For business. For personal enjoyment.

The cultural heritage collections held in Europeana have to be viewed, shared, used and re-used wherever and whenever possible.

The Publishing Framework clarifies the relationship between Europeana and the data partners. It clearly outlines what we will do for the institutions depending on the content and metadata you decide to make available.

LIDO-MINT Workshop, 21-22 May 2015: presentations

  • LIDO: an introduction, by Regine Stein (PDF, 4448 kb)
  • Requirements for Visualization and Indexing of Museum Content, by Regine Stein (PDF, 2182 kb)
  • MINT, Metadata Interoperability Services (PDF, 1662 kb)


Museum collection pilot in MOVIO